Administrative & Bookkeeping Coordinator

Phoenix Hydraulics Ltd. is seeking an organized, dependable and detail-oriented Administrative & Bookkeeping Coordinator to support our growing hydraulic repair and manufacturing business in Burnaby, British Columbia.

The successful candidate will manage daily bookkeeping, invoicing, account records and general office administration while communicating professionally with customers, suppliers and our shop team.

Location: Burnaby, BC
Work arrangement: On-site
Compensation: Attractive salary based on experience and qualifications

Key Responsibilities

  • Prepare and issue customer invoices, quotations, statements and other business documents.
  • Record customer payments and maintain accurate accounts-receivable records.
  • Monitor outstanding invoices and follow up professionally with customers regarding overdue accounts.
  • Enter supplier invoices, organize payment records and reconcile vendor statements.
  • Maintain accurate accounts-payable and accounts-receivable files.
  • Assist with bank and credit-card reconciliations.
  • Organize purchase orders, receipts, expenses and supporting documents.
  • Maintain records required for GST, PST, payroll and year-end accounting.
  • Prepare organized financial information for management and the company’s external accountant.
  • Assist with job-costing records, customer purchase orders and repair-job documentation.
  • Respond to telephone calls and emails and direct customer inquiries to the appropriate team member.
  • Assist with scheduling, customer pickups, deliveries and general office coordination.
  • Maintain confidential employee, customer and financial information.
  • Perform other reasonable administrative and bookkeeping duties required to support daily operations.

Qualifications

  • Previous experience in bookkeeping, office administration or a similar position.
  • Practical knowledge of accounts payable, accounts receivable, invoicing and bank reconciliation.
  • Experience using accounting or bookkeeping software.
  • Comfortable using Microsoft Excel, Word, Outlook and other common office applications.
  • Strong numerical accuracy and attention to detail.
  • Excellent organization, time-management and follow-up skills.
  • Professional written and verbal communication skills.
  • Ability to work independently and cooperate with management and the shop team.
  • Ability to handle confidential business and financial information responsibly.
  • Experience in a hydraulic, mechanical, industrial, construction or equipment-service business is an asset but is not required.

How to Apply

Please email your résumé and a brief description of your relevant bookkeeping and administrative experience to service@phoenixhydraulicsltd.com, with Administrative & Bookkeeping Coordinator in the subject line.

Please do not send government identification, banking information or other unnecessary sensitive information with your application.

Phoenix Hydraulics Ltd. considers qualified applicants in accordance with applicable human-rights law. Application information will be used only to assess candidates and communicate about the recruitment process.